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> I have been following the thread here on the new Bar Coded recommends.
> Yesterday, the Stake President handed me the new scanner and has asked
> that
> I instruct the Bishops and clerks on this new procedure.
>> I have many items from the posts previously, and would like to ask any of
> you out there - what are the gotcha's that you have either run into, or
> are
> aware of, that you would instruct Bishops and clerks with this new system.
>> Thank you for blazing the way!
>> Steve Jackson
> Salem Utah West Stake
This is the text of a letter that we sent out to the bishoprics and clerks
in my stake. Perhaps this might be helpful.
"Re: New Bar Coded Temple Recommend Books
Bishops,
You should have received your new recommend books along with instructions.
Please have your bishopric and clerks review the material and this letter
carefully. Beginning July 2, 2007, do not issue any recommends using the
old forms.
In issuing the new bar-coded recommends, there will be two types of
processes. The first is the conversion to the new bar coded recommends for
those that have a current old-style recommend. This type requires no
interview and reuses the existing expiration date. The second process is
the standard type for members who require a renewal or reevaluation and
therefore will need an interview.
As a stake, beginning on Sunday July 15, 2007, we will start the process of
converting to the new recommends. Using the attached schedule, a member of
the stake presidency will be available at your building for an hour to sign
recommends for whomever you can have ready. (We would like a minimum of 25)
Individuals requiring an interview with a member of the stake presidency
will not be accommodated on this schedule. For recommends requiring an
interview, have the member using the standard renewal process, contact the
stake executive secretary for an appointment.
For a successful completion of this conversion process, instruct the member
that they will need to present their old style valid recommend to the
bishopric who will fill out and sign the new bar coded recommend in their
presence. After that, the member will present the old recommend to the
stake presidency along with the new bar coded white original that has the
attached canary copy. The stake presidency will keep the old recommend and
the canary copy of the new one. Any member who does not present a valid old
recommend must go through the normal interview process to have a new one
signed. Please do not have the bishopric member collect or destroy the old
style valid recommend in this conversion process.
For members whose old style recommends expire before the end of this year,
consider having them renew their recommend through the normal recommend
interview process, as it will reset the two-year expiration period.
When copying data, please recheck member record numbers against a current
list from MLS.
We have 120 days to complete the changeover before the temple no longer
accepts the old non-bar coded recommends.
Until we learn how fast the system works, please advise members that it may
take up to 48 hours for the bar coded recommend to be activated and temple
ready after it is signed by the stake presidency.
By the end of October, make sure your clerks have delivered all the old
recommend books to the stake office for disposal. We have to log in the
books, record the unused numbers and report them to headquarters. Please do
not have your clerk's dispose of them themselves.
Sincerely,
Stake Presidency
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